NOSOVE

Agenda for the General Assembly of NOSOVE, Uppsala, Sweden, November, 2009

1. Election of the Chairman of the General Assembly

2. Election of the Secretary of the General Assembly

3. Election of the Keeper of the minutes of the General Assembly

4. The report of the board concerning the latest election period

5. The treasurer’s report of the accounts and the certification by the auditors for the year 2009

6. Settlement of the account and approval of the administration during the last election period

7. Election of the new board members: Chairman Marianne Sandberg (DK), Trude Lyngstad (N) is up for election as Deputy Chairman and Treasurer Ann Lindberg (S) are serving another year. Liza Rosenbaum Nielsen (DK) will serve another year, but as the secretary and Anna-Maija Virtala (SF) is up for election as a member

8. Election of substitutes for the board. Maria Nøremark (S) and Madelaine Norstrøm (N) are up for election.

9. Election of two auditors and a deputy auditor.

10. Determination of membership fee for the coming year

11. Proposal: NOSOVE donating Euro 1,000 for the SVEPM meeting 2010 in France

12. Determination of the time and place for the next General Assembly and appointment of the organiser for this meeting (Norway will be organising).

13. Any other business

14. Closing of the meeting

EVERYBODY IS WELCOME TO JOIN THE MEETING

On behalf of the board of NOSOVE

Marianne Sandberg

Chairman

Denmark

Minutes Nosove General Assembly 25/11 2009

1. Francois Beaudeau elected as chairman of the general assembly

2. Nina Otten elected secretary of the general assembly

3. Torben Nielsen elected as minute keeper of the minutes from the general assembly

4. The report of the board concerning the latest election period:

Last years meeting was held in Gilelje, DK. A report from the AG can be seen on website.

Accepted with no comments.

5. The treasurer’s report of the accounts and the certification by the auditors for the year 2009:

71.000 sv.kr transferred from Danish meeting. Possibly caused by missing payment of VAT for Danish meeting and one lecturer that had to cancel (hotel- and flight expenses). Discussion what to do with money: There is a possibility to pay back money to participants as NOSOVE non-profit organisation. Auditors found accounts in good order. Treasurer’s report acknowledged.

6. Liza Nielsen will check why this much revenue from Danish meeting to make sure that there are no mistakes with VAT.

No objections for proposal.

8. Election of substitutes for the board: Maria Nøremark (S) and Madelaine Norstrøm (N) are up for election.

No objections for proposal.

9. Cecillia Wollf (S) and Nina Otten (DK) elected as auditors. Saraya Tavornpanich (N) elected as deputy.

10. Membership fee accepted as paid by participation in meeting.

11. Francois invited to SVEPM meeting in France last week in March. Please note that poster space is limited so people are advised to submit poster topics as soon possible.

Board suggested donating 1000 Euro to SVEPM. It was suggested to donate a specific event at SVEPM so NOSOVE would be mentioned as sponsor.

Suggestion accepted.

12. Meeting set for end of January 2011, in Norway, pending on availability of lecturer. Makes sense to settle account at end of year. Topic: Health economics, possibly Jonathan Rushton as course lecturer. Licitation of expert opinion is another suggestion.

Organisors: Trude Lyngstad and Madelaine Norström

13. Suggestions what to use money for in coming years:

Suggestions to sponsor drinks at SVEPM or support travel or lower fee for PhD-students from Baltic countries, Poland etc.

AG decided to include support of PhD students from Baltic countries, Poland etc to attend NOSOVE courses as a case for next years AG. In order not create too much work for the board, it could be based on a first come, first serve basis.

5. The treasurer’s report of the accounts and the certification by the auditors for the year 2007

6. Settlement of the account and approval of the administration during the last election period

7. Election of the new board members: Chairman Marianne Sandberg (N), Liza Rosenbaum Nielsen (DK), Olli Peltoniemi (SF) and Treasurer Ann Lindberg (S) are serving another year. Annette Ersbøll (DK) will redraw to give space to Maria Nøremark in the board since the Swedes are organising the course next year.

8. Election of substitutes for the board. Trude Lyngstad (N) and Anna-Maija Virtala (SF) are serving another year.

Minutes of the General Assembly NOSOVE, August 26 2008, Gilleleje, Denmark

Chairman Marianne Sandberg asked for suggestions for next NOSOVE meeting course subjects. Her own suggestion was diagnostic test evaluation which at least several ph.d. students need.
Other suggestion are very welcome.

Neither the treasurer Ann Lindberg (S) nor the auditors could come this year so Marianne Sandberg presented the accounts. See copy of report.

There was a discussion about how much funding should be available for liability and unexpected expenses in particular in relation to courses.

The report was accepted as is.

6. Settlement of the account and approval of the administration during the last election period.

From next year’s host, Maria Nøremark (S) was elected as ordinary board member

Treasurer Ann Lindberg (S) and secretary Olli Peltoniemi (SF) serves for another year

11. The software used for the EpiNord-list is quite old and for instance an attached a document will be caught in the spam-filter. So if you want a posting of for instance a pdf-file send a mail to Nils Toft (nt@life.ku.dk) and he will put it on the homepage for a while.

Nils Toft suggested we make sure to have some written constitution of NOSOVE on the homepage.

Agenda for the General Assembly of NOSOVE, Helsinki, Finland, March 26, 2007

5. The treasurer’s report of the accounts and the certification by the auditors for the year 2006

6. Settlement of the account and approval of the administration during the last election period

7. Election of the new board members to replace those retiring. Chairman Lis Alban (DK) is retiring. Deputy Chairman Marianne Sandberg (N) is up for election. Treasurer Ann Lindberg (S) and secretary Olli Peltoniemi (F) are serving another year.

8. Election of substitutes for the board. Substitute I Trude Lyngstad (N) is serving another year. Substitute II Anna-Maija Virtala (F) will redraw to give space to an extra Dane in the board, because Denmark will be organising next year’s meeting.

11. Determination of time and place for the next general assembly and appointment of organiser for this meeting (Denmark will be organising)

Chairman Lis Alban shortly resumed the considerations behind the choice of host for the NOSOVE meeting in 2008. Iceland has been considered but was rejected, because it would be too expensive for Ph.D. students, and NOSOVE still encourage Ph.D. students to participate in the courses. Hence, Denmark was chosen as host for 2008.

6. Settlement of the account and approval of the administration during the last election period.

Treasurer Ann Lindberg (S) and secretary Olli Peltoniemi (F) serves for another year

11. In August 2008, Denmark will be organising a course on ‘Freedom from Disease’ taught by Tony Martin and Angus Cameron from Australia. The course will take place in Gilleleje (next to the sea).

12. Nils Toft informed that the Epi-nord mailing list will be changed and updated. People on the list will probably have to re-subscribe to the list after the update.

Chairman Lis Alban shortly resumed the work of the boar during 2005. NOSOVE will be hosting SVEPM in 2007 in Helsinki, and AnnaMaija Virtala will be the local organiser. To cope with this, Lis has been elected to the board of SVEPM, and Anna-Maija has been co-opted to the board.

Treasurer Ann Lindberg (S) presented the accounts. See copy of report. Last year's meeting could have lead to a deficit due to a late change of venue, but produced a zero result, thanks to funding from Formas (the Swedish Research Council for Environment, Agricultural Sciences and Spatial Planning).

6. Settlement of the account and approval of the administration during the last election period.

11. Anna-Maija Virtala presented a worst case scenario of the budget for the coming SVEPM 2007. The Annual meeting of ECVPH will be in fall 2007 in Finland, and will therefore not interfere with SVEPM. SVEPM 2007 (in collaboration with NOSOVE) will take place from 28- 30 March 2007. It was agreed that NOSOVE’s board will do their best to assist Anna-Maija and the Finnish organising group in organising this meeting. Important tasks are: 1) Recalculation of the budget to a realistic budget, 2) and contact to possible sponsors. This should be made/started within this spring and the budget presented at the SVEPM board meeting in March 2006.

Any other business: if anybody has a good idea on courses and workshops, then please forward it to a board member. Nils Toft proposed a course on Bayesian statistics by use of WinBugs. Nils volunteered to be a teacher at such a course. Anna-Maija was asked to find a local Finnish organizer that could assist in organising such a course in conjunction with the SVEPM meeting.

After the meeting the idea was put forward that Iceland would be organising the NOSOVE meeting in 2008. Audur Arnthorsdottir (IS) agreed to check out possibilities and get back to the board about this. Lis Alban offered to help in the organisation of such a course.

Agenda for the General Assembly of NOSOVE, Hässelby Slott, Sweden, January 19, 2005

Minutes of the General Assembly of NOSOVE 2005

The 2005 NOSOVE Annual General Assembly was held at the Hässelby Slot conference Center, 162 15 Vällingby, Sweden, on 19 January 2005. The General Assembly started at 20:20. 22 members attended the meeting.

1. Election of the Chairman of the General Assembly
Anna-Maija Virtala (F) was elected as the chairman of the meeting.

2. Election of the Secretary of the General Assembly
Marianne Sandberg (N) was elected as the Secretary of the General Assembly.

3. Election of the Keeper of the minutes of the General Assembly
Marcus Doherr (CH) was elected as the Keeper of the minutes of the General Assembly.

4. The report of the board concerning the latest election period
Lis Alban (Chairman, DK) explained that the last meeting in Denmark was a successful course in hierarchical analysis. There had also been some interaction with SVEPM, the Email distribution list functioned fine, and otherwise it had been quiet

5. The treasurer’s report of the accounts and the certification by the auditors for the year 2004
Ann Lindberg (treasurer, S) distributed the summary of the accounts – that had been very few transactions – expenses for home page and meeting – meetings have their own budgets – There is a reserve of around 55,000 SKK
The auditors scrutinized the report

6. Settlement of the account and approval of the administration during the last election period
Anna-Maija Virtala asked for approval – everyone in favour

7.  Election of the new board members to replace those retiring
Chairman (Lis Alban) was up for re-election – all approved – she accepted for another 2-year period.
Suggestions for: Marianne Sandberg (N) - approved
Trude Lyngstad (N) was elected as a second boar member (had mailed notice of acceptance)

8.  Election of substitutes for the board
No election of substitutes for the board, because Anna-Maija Virtala (F) and Annette Kjær Ersbøll (DK) were elected last year.

9.  Election of 2 auditors and a deputy auditor
Catarina Svensson (S) and Eystein Skjerve (N) were approved as auditors (both emailed their acceptance)
Marcus Doherr was approved as deputy auditor.

10. Determination of membership fee for the coming year.
There will be no membership fee for the coming period. Approved

11.  Updated information about NOSOVE hosting the 2007 Annual Meeting of the Society of Veterinary Epidemiology and Preventive Medicine (SVEPM)

The 2007 meeting will take place in Espo that is located close to Helsinki. It is easily accessible from Helsinki airport. Anna-Maija is the local organiser, and she has taken contact to a professional company, that will be organising for us. Student discount is aimed for – Dirk Pfeiffer encouraged it. Affordable hotels and agreement with airline would also make it cheaper. Student reductions are strongly supported by the NOSOVE general assembly. The meeting will take place the last Wed / Thu / Fri in March 2007 (2006 in Exeter). A NOSOVE course will be arranged adjacent to the SVEPM/ NOSOVE meeting. Dirk suggested to look into the opportunity of EU funding for the meeting. The scientific program will be decided by the SVEPM board as usual. Co-opted board members: Anna-Maija Virtala

12.   Determination of the time and place for the next General Assembly and appointment of the organiser for this meeting (Norway will be organising).
Next meeting (2006) in Norway; suggested topic is risk analysis; suggested time again is late January, location should be easily accessible. Lis emphasises that the organizing country selects the topic. Marianne Sandberg and Trude Lyngstad will be the local organisers.

13.   Any other business

Marcus pointed out that this would be the time to start thinking about courses to organize at the next ISVEE meeting (Cairns Australia, August 2006)

The annual meeting of the ECVPH took place in Rome (Oct. 2004). The deadline for application as recognition as de-facto diplomat has expired. There was some discussion on resident training and examination. It was stated that it is Important to represent our interests at the annual meetings. There is a need for employers to fund residencies – we need for ask for it! The website of the ECVPH can be found by searching for ECVPH (it is on an Austrian website).

14. Closing of the meeting
The 2005 General Assembly was closed at 20:55 h

20.01.2005

Agenda for the General Assembly of NOSOVE, Borrevejlecentret, January 7, 2004

The meeting was held at the Borrevejlecenter, Roskilde, Denmark, 7 November 2004. 17 members joined the assembly.

Minutes of the General Assembly of NOSOVE 2005

Agenda for the General Assembly of NOSOVE, Helsinki, November, 25th 2002:

Minutes of the General Assembly of NOSOVE 2002:

The meeting was arranged in Helsinki 26 november 2002. 16 members joined the assembly.

Minutes of the General Assembly 2001: